Electrical Preventative Maintenance and Its Implications for Controlling Costs

On Dec. 2, 2014, the city of Detroit experienced a widespread shutdown of its electric power due to failure of grids. This power failure “forced evacuations, trapped people on elevators and darkened hospital rooms,” according to the Detroit News. The report continued with a statement from Randi Berris, DTE Energy spokeswoman, “Everybody is aware the system has not gotten the attention it needed over the past several decades because of the city’s ongoing financial problems.”

While your own building may not have the potential for the widespread, dramatic consequences of the Detroit power failure, deferring preventative maintenance on your electrical systems can be equally problematic. In our company, we have found the fastest growing part of our business over the last 12 months is in requests for preventative maintenance. Building managers are recognizing the economic value in not kicking this expense down the road.

Power consumption is costly. Efficient use of power generated by maintained electrical systems reduces the expense associated with peak energy months. Still, the most obvious obvious consideration for having an Electrical Preventive Maintenance (EPM) program is employee safety, followed by damage to property and equipment caused by heat build-up from fire. Any serious injury or resulting loss of life due to operating under unsafe conditions may open up a company to costly liability.

According to a report from Hartford Steam Boiler, the “failure rate of electrical equipment is three times higher for components that are not part of a scheduled preventive maintenance program than those that are.”

A full-service, qualified electrical company can provide a regular, preventative maintenance program, which should significantly extend the life a company’s electrical systems. The ROI with this maintenance program is typically very high due to the significant costs of installing new systems versus the relatively low cost of the program.

This same electrical contractor can and should be able to provide a cost-benefit analysis to companies that are considering replacing their old systems with new ones. The ROI again is high in this case because of the significant potential savings in making a highly informed, replace/no-replace decision when compared to the relative low cost of the cost–benefit analysis. We recommend finding a company qualified to do both.

Several factors may go into the scheduling decision for how often you need to perform maintenance. How often a business needs EPM is based on environment and the weather conditions where the building is located. Or it may depend on the quality and type of the equipment. Even the part of the city in which your building is found can be significant in this decision. Stadiums, auditoriums, office buildings downtown or in inner-ring suburbs in most cities are ripe for attention given the age of these neighborhoods is usually older and typically built with greater density. In general, annual EPM year by a licensed professional is a proper interval with a full de-energized electrical maintenance service performed at least every three years.

Just like a maintenance contract for your home, the contractor you hire to service your business should: maintain a personalized checklist for your individual company and building, troubleshoot for the potential hazards and identify those that require immediate attention while maintaining an accounting of the red-flag spots to look out for on a follow-up, and let you know at what point your money is better spent on replacement rather than repairs. Remember, there is little point in testing and inspections if you don’t plan on fixing the problems. An outage is generally scheduled after the inspection to perform repairs.

The recommended thorough inspection includes switchgear, air circuit breakers, vacuum circuit breakers, air disconnect switches, oil circuit breakers, molded-case circuit breakers, battery stations and chargers, cables and bus, protective relays and uninterruptible power supply systems. Cleaning; dusting; identifying worn, loose or missing parts; checking for unwanted water; batteries, lights and casing in working order, and ventilation should be part of the mix for all these areas.

Our clients schedule EPM during times that are convenient for them within their distinct scope of operations. For example, we work with 24/7 businesses, such as hospitals that can shut down to skeleton operations during the weekend we are scheduled. Though not entirely disturbance free, interruption during pre-scheduled maintenance service is nowhere near the havoc caused by the disruption of unforeseen, ill-timed, electrical failure.

In the electrical industry, making wise decisions about Electric Preventive Maintenance has more importance to owners and managers than merely how and when to spend money. As in Detroit, it means taking responsibility for controlling conditions that have the potential to escalate into dangerous fire exposures, as well as avoiding the inconvenience of unplanned power outages and equipment breakdowns.